HIPAA Privacy Policy
Effective Date: January 2025
At McGregor Dental at McGregor Point, we are committed to protecting your privacy and safeguarding your protected health information (PHI). This Privacy Policy explains how we collect, use, disclose, and safeguard information obtained through our website, in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
1. Protected Health Information (PHI)
PHI refers to individually identifiable health information, including your name, contact information, dental history, insurance details, and any other data related to your health or treatment that may be submitted or collected through this website or during the course of treatment.
2. How We Collect Information
We may collect personal information through:
- Contact or appointment request forms
- Online chat or messaging features
- Patient forms submitted electronically
- Email communications initiated through our site
- Third-party service providers we work with to manage online scheduling or payments
Please note that submitting sensitive medical or health information through unsecured email or contact forms may not be HIPAA-compliant. We encourage you to call our office directly for any sensitive matters.
3. How We Use Your Information
We may use the information collected to:
- Respond to appointment requests or inquiries
- Schedule and confirm dental appointments
- Process billing and insurance claims
- Communicate updates regarding your treatment or our services
- Improve our website and enhance the user experience
We only use or disclose your PHI as permitted or required by HIPAA or other applicable laws.
4. Disclosure of Information
Your PHI will not be shared, sold, or disclosed to third parties without your written authorization, except:
- For treatment, payment, or healthcare operations
- When required by law
- In case of a medical emergency
- When collaborating with Business Associates (e.g., third-party software providers) under signed Business Associate Agreements
5. Your Rights
You have the right to:
- Request access to your dental records
- Request corrections to your information
- Receive a list of certain disclosures we have made
- Request confidential communications or restrictions on disclosures
To exercise any of these rights, please contact our office directly.
6. Data Security
We implement physical, technical, and administrative safeguards to protect your information. While we strive to maintain the highest standards, please understand that no data transmission over the internet can be guaranteed to be 100% secure.
7. Third-Party Links
Our website may contain links to external sites not operated by McGregor Dental. We are not responsible for the privacy practices of those sites and encourage you to review their policies.
8. Changes to This Policy
We reserve the right to update this HIPAA Privacy Policy at any time. Any changes will be posted on this page with the updated effective date.
9. Contact Us
If you have any questions about this policy or your rights under HIPAA, please contact:
McGregor Dental at McGregor Point
15271 McGregor Boulevard
Fort Myers, FL 33908
Fort Myers, FL 33908